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Legal Project Management Solution using SharePoint and Office 365: Part 2 of 3

12
Mar

Legal Project Management (LPM) solutions are built on a collaboration portal platform such as SharePoint or Office 365 so the system can be easily used for day to day tasks such as collaboration, document management, and eDiscovery.  In many cases, different teams are searching for standard contracts or forms that can be reused across different matters.  The LPM solution provides an intuitive index-based search engine so team members can easily search for documents, matters, dates, contacts, tasks, conversations, and more.  Many law firms rely too heavily on email to request information and store their project artifacts and client communications.   With an LPM solution, lawyers can move this critical information out of their inbox and into an enterprise level system that can be managed and searched freeing them to focus on billable client activities.  The Legal Project Management solution also provides features for automatic versioning, metadata categorization, rating, external sharing, and much more.  The LPM solution also provides the ability for multiple project team member to co-author and co-edit documents in real time.  The LPM solution eliminates the pains of emailing documents around, manually merging changes into a single document, and determining who has the latest copy of the document that is new in the new hour or two.

Finally, the Legal Project Management on SharePoint solution provides robust reporting and analytics features to provide better insights on the progress, health, and budget of a project.  There are reports to show the hours spent on a task and the percentage completion for each task.  The LPM solution also contains dashboards to show budget versus actual costs and billed hours.  The system has charts to view hours billed by person, by category, by task, and more.  The LPM tool provides a powerful and dynamic dashboarding tool so all team member can access the important data they need to make better and faster decisions during the project instead of at the end of the project or at the end of their initial budget.  The dashboards also provide insights across matters and clients so firms can gain insights into status and budgeting for different locations, project team, divisions, services areas, and more.  The reporting tools can also be easily exported so the matter team can share the same project progress and budget status directly with their clients.

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Overall, LPM tools have been built to complement the Legal Project Management processes, actions, and artifacts.  Legal Project Management solutions are designed to ensure that project teams follow the process stages to complete the required items to provide a more consistent client experience.  LPM solution also helps to improve client communications by providing better and quicker insights into the status of the project tasks and costs.  The LPM solution also helps legal teams to improve their ability to track the task assignments, delivery dates, and the amount of time required for each task.  This data will help improve the tacking of time billed to each task and help provide insights on how to increase the efficiency of their teams and provide better metrics that can be used to scope future projects.  Ultimately, Legal Project Management solutions will help to reinforce the organizational change needed to truly improve the effectiveness of the project team and in turn create a competitive advantage!

You can reference the two other blog posts on this subject at: Legal Project Management Overview: Part 1 of 3  and Legal Project Management Principles and Best Practices: Part 3 of 3

– i3solutions